Current Openings

Island Housing Trust is seeking an Office Manager to work closely with the Executive Director to oversee operations, budgets, and required filings to local, state, and federal agencies. The OM will also be responsible for purchasing, IT and social media, and general support. This is a part-time, 30 hr/week position. Benefits include health insurance, retirement, vacation and sick time.

To Apply

Submit a detailed cover letter, resume, and list of three references with contact information to mobyrne@islandhousingtrust.org. Application review will begin 1/22/19. Position open until filled.

Mission

Island Housing Trust promotes viable, year-round island communities by advancing permanent workforce housing on Mount Desert Island, Maine.

Primary Responsibilities

  • Enter revenue and expenses in appropriate database(s)

  • Prepare, record, and make bank deposits; review and pay invoices

  • Reconcile accounts (checking, savings, money market, credit cards, and individual programs)

  • Oversee and manage budgets

  • Allocate expenditures and attend finance committee meetings

  • Prepare financial reports for ED and Board; generate reports for grant reporting

  • Oversee gathering and preparation of materials and arrangements for board meetings

  • Periodically assess the adequacy of physical space and propose changes, as needed

  • Identify needs and recommend equipment purchases; track and purchase supplies

  • Provide IT support, including security of data (backups, confidentiality practices, etc.); oversee organization’s social media presence

  • Support Executive Director in recruitment, hiring, and orientation for staff and volunteers

  • Oversee compliance with federal, state, and local labor laws

  • Coordinate filings and monitoring of workers’ compensation and unemployment insurance

  • Oversee confidentiality of record keeping

  • Support Executive Director in developing and updating employee policies and procedures

  • Work with other staff to provide back-up support for telephones and reception

  • Other duties as assigned

Desired Qualifications

  • Bachelor’s degree in management or related field, or Associate’s degree and/or two to four years equivalent experience in general office management, including bookkeeping functions

  • Demonstrated communication skills, both written and verbal

  • Proficiency in Google Suite, Quickbooks, Excel, database applications, and social media

  • Ability to prioritize and complete tasks efficiently and within deadlines

  • Ability to act independently within limits of authority

  • Willingness to advance relevant skills and knowledge

  • Excellent organizational and interpersonal skills, attention to detail, and problem-solving skills

  • Ability to embrace change with initiative, flexibility, and enthusiasm

Posted January 4, 2019